Streamline Street Event Planning

Planning large-scale street events such as parades, road races, or festivals can be a daunting task for municipalities. Ensuring that every detail, from the route to the placement of essential assets, is executed flawlessly requires careful coordination and precise planning. This is where vialytics' suite of tools comes in, providing your team with the advanced technology they need to manage every aspect of event planning with ease and efficiency.

Planning large-scale street events such as parades, road races, or festivals can be a daunting task for municipalities. Ensuring that every detail, from the route to the placement of essential assets, is executed flawlessly requires careful coordination and precise planning. This is where vialytics' suite of tools comes in, providing your team with the advanced technology they need to manage every aspect of event planning with ease and efficiency.

Mapping Out the Perfect Path with Track Control

One of the first steps in planning a successful street event is determining the route. Whether it’s a parade winding through the city center or a road race stretching across multiple neighborhoods, our Track Control tool allows you to map out the path with precision. Municipalities can use this tool to outline the exact route, ensuring that it meets the event's needs and complies with local regulations.

But mapping out the path is only the beginning. With our Road Condition Assessment tool, municipalities can take this planning a step further by assessing the quality of the roads along the planned route. By analyzing the condition of the streets, you can identify and address any safety hazards, such as potholes or uneven surfaces, that could pose a risk to participants and spectators. This proactive approach not only ensures a smoother event but also enhances public safety.

Optimizing Routes Based on Existing Data

For municipalities that already have a wealth of data on their road conditions, vialytics offers a unique advantage. Instead of simply choosing a route and then assessing it, you can work backwards by routing your event paths according to the data already available in our web system. For example, you can plan your road races on streets that have received high ratings, reducing the risk of injuries such as twisted ankles for runners. This data-driven approach allows for smarter planning and more successful events.

Strategic Asset Placement with Our Assets Tool

Once the route is mapped out, the next step is to plan where to place various assets along the path. From barricades to first aid stations to stages, the placement of these assets is crucial for the smooth operation of any event. Our Assets tool enables municipalities to plan and manage asset placement directly within our web system.

Using this tool, you can place barricades, assign locations for food vendors, and strategically position first aid stations along your event path. The ability to visualize all of these elements on a single map provides a comprehensive, bird’s-eye view of the entire event layout, ensuring that nothing is overlooked.

Efficient Task Management and Real-Time Tracking

Planning and placement are important, but execution is where events succeed or fail. With our Task Management system, municipalities can assign specific tasks to workers responsible for setting up different assets. Whether it's setting up barricades, installing stages, or placing signage, the system allows you to provide workers with all the information they need in one place, including the exact location, work order details, and any special instructions.

As the event setup progresses, our system also enables real-time tracking of task completion. You’ll receive notifications as each asset-based task is completed, allowing you to monitor progress and ensure that everything is on track. The ability to see the entire event layout, including the route and all placed assets, from a bird’s-eye view on the web system, offers unparalleled oversight and control.

Conclusion

Planning large-scale street events doesn’t have to be a logistical nightmare. With vialytics' suite of tools, municipalities can streamline the entire process, from mapping out routes and assessing road conditions to strategically placing assets and managing tasks. By leveraging our technology, you can ensure that your events are not only well-organized but also safe, efficient, and successful.

Let vialytics help you take the stress out of event planning, so you can focus on what matters most—bringing your community together.